Jason Kearns
Sep 13

VDU/DSE Training and Workstation Assessment

This blog post explores the importance of VDU/DSE awareness training and ergonomic workstation assessments in Ireland. It highlights who needs the training, the legal requirements, and the benefits of proper computer ergonomics in preventing work-related musculoskeletal disorders (WRMSDs). The post also offers practical tips for improving workstation setups, explains the Health and Safety Authority (HSA) guidelines, and answers common questions about workstation assessments.

What is VDU/DSE Awareness Training?

VDU/DSE awareness training educates employees about the correct use of display screen equipment and the importance of maintaining proper posture, screen positioning, and workstation setup. It equips workers with the knowledge they need to avoid health problems related to poor ergonomics, such as eye strain, back pain, and repetitive strain injuries.

During the training, participants learn best practices for computer ergonomics, including:

  • Adjusting chairs, desks, and screens to ensure proper posture.
  • Taking regular breaks to reduce strain on the eyes and muscles.
  • Understanding the importance of screen height, keyboard placement, and chair adjustments.


This training is essential for anyone working at a computer for prolonged periods.

Why is a VDU/DSE Ergonomic Workstation Assessment Important?

A workstation assessment evaluates the ergonomic setup of a work environment, ensuring that it meets the guidelines for a safe and healthy workplace. An ergonomic workstation assessment aims to identify and rectify any issues that could lead to work-related musculoskeletal disorders (WRMSDs).

Key benefits of an ergonomic workstation assessment:

  • Reducing the risk of musculoskeletal injuries.
  • Improving employee comfort and productivity.
  • Ensuring compliance with Health and Safety Authority (HSA) guidelines and Ireland safety regulations.

Workstation assessments are not just a one-time activity. Regular reviews and adjustments are crucial as employees' roles, equipment, or workspaces evolve.

Who Needs VDU/DSE Training and Assessment in Ireland?

All employees who spend a significant portion of their workday using display screen equipment are required to undergo VDU/DSE awareness training and participate in workstation assessments. According to Irish safety regulations, employers have a legal responsibility to ensure that their staff works in an ergonomically safe environment, free from hazards that could lead to injury.

Legal Requirements for VDU/DSE Training in Ireland

Under the Safety, Health and Welfare at Work (General Application) Regulations 2007, employers must provide VDU/DSE training and workstation assessments to ensure the well-being of their employees. According to the Health and Safety Authority (HSA), failure to comply with these regulations could result in legal action, increased absenteeism, and reduced productivity.

Key legal obligations include:

  • Providing training on the correct use of VDUs/DSE.
  • Conducting ergonomic workstation assessments.
  • Regularly reviewing and updating risk assessments, particularly when workstations or equipment are changed.

For more detailed information on the legal requirements, refer to the Health and Safety Authority guidelines on VDU/DSE.


How to Ensure Compliance with VDU/DSE regulations

Ensuring compliance with VDU/DSE regulations involves several key steps:

  1. Provide VDU/DSE awareness training for all staff.
  2. Schedule regular ergonomic workstation assessments to identify and mitigate risks.
  3. Maintain clear documentation of assessments and actions taken to address any issues.
  4. Encourage a culture of safety, where employees feel comfortable reporting ergonomic concerns.


Check out Guardian Safety's online DSE Awareness Training with Ergonomic Assessment included VDU/DSE compliance, like Guardian Safety Training. 

Book you VDU/DSE training and Assessment now!

Common Ergonomic Mistakes and Best Practices for Setting up a DSE/VDU Workstations

Despite the availability of VDU/DSE training, common ergonomic mistakes still occur, leading to discomfort and injury. Here are some of the most frequent errors and how to avoid them:

  • Incorrect chair height: If your feet are dangling or your knees are too high, you need to adjust the chair so that your feet are flat on the floor and your thighs are parallel to the ground.
  • Monitor too high or low: Your screen should be at eye level, approximately an arm’s length away, to prevent neck strain.
  • Poor posture: Slouching or leaning forward can lead to back and neck pain. Sit upright with your back fully supported by the chair.

Best practices for ergonomic workstation setup include using a footrest if necessary, ensuring proper lighting to avoid glare, and organizing your workspace to keep frequently used items within easy reach.


Frequently Asked Questions

What happens during a workstation assessment?

During a workstation assessment, a trained assessor will evaluate the setup of your work area, focusing on chair, desk, screen, and keyboard positioning. The assessor will identify potential risks and recommend adjustments to improve ergonomics and comfort.

How often should VDU/DSE assessments be done?

Assessments should be conducted:

  • When a new employee starts work.
  • When there are significant changes to the workstation setup or equipment.
  • If an employee reports discomfort or a related injury.

What are the consequences of not having a VDU/DSE assessment?

Without regular assessments, employees are at risk of developing WRMSDs, which can lead to long-term health problems and increased absenteeism. Employers may also face legal penalties for non-compliance with Ireland safety regulations.

What happens if ergonomic risks are identified during a DSE/VDU risk assessment?

If risks are identified, the assessor will recommend adjustments, such as changing the height of the chair, repositioning the screen, or providing ergonomic equipment like footrests or wrist supports. These changes are designed to prevent discomfort and reduce the risk of injury.

What happens if my employer refuses to carry out a DSE/VDU assessment?

Under the regulations employers are required by law to conduct risk assessments. Failure to do so is a breach of regulations which could result in fines and enforcement orders.

What happens if an employee refuses to have a DSE/VDU assessment on their workstation?


If an employees refuses to partake in the DSE/VDU risk assessment it could be considered a disciplinary issue, which could result in disciplinary action, up to and including include dismissal. This is because employees are legally obliged to cooperates with an employer under the SHWW Act 2005. Also, in the event of ill health related to the use of DSE/VDU  the courts could decide that the employee is responsible for their own ill health.

DSE/VDU Training and Ergonomic Assessment Conclusion

Incorporating VDU/DSE awareness training and ergonomic workstation assessments into your workplace safety program is essential to maintaining a healthy and productive workforce. By following Ireland’s safety regulations and adhering to the HSA guidelines, you can protect your employees from the risks associated with prolonged computer use.

For further guidance on how to ensure compliance with VDU/DSE regulations or to book a training session, visit Guardian Safety Training.